How Nicobois accelerated its administrative processing with Mely.AI

How Nicobois Accelerated Its Administrative Processing with Mely.AI

A Manufacturing Challenge: Managing Administrative Documents

Like many manufacturers, Nicobois, a Quebec-based SME specialized in wood products, faced a common yet strategic challenge: processing a growing volume of quotes and invoices each week, in multiple formats. This was a time-consuming manual task, often falling on the shoulders of the CEO or an assistant.
The challenge was clear: find a simple, fast, and efficient solution to automate document management, without disrupting the existing tools.

The Meeting with Mely.AI: A Local Solution Tailored to the Needs

Through a connection orchestrated by Québec Tech, Nicobois met Mely.AI, a startup specialized in automating document processing through artificial intelligence.
Mely.AI offers software that automatically recognizes and synthesizes information contained in quotes or invoices, regardless of their format or origin. The goal: reduce the time spent managing these documents while securing the processed data.

For Nicobois, the solution checked all the boxes:

• Easy to integrate with the company’s existing tools
  
  
• Quickly operational
  
  
• Supported by a local, available, and flexible team
  
  

Tangible Results from the First Week

The integration of Mely.AI’s solution was completed in less than a week, without disrupting Nicobois’ operations.
The benefits were immediate:

• 70% reduction in the volume of documents manually processed by the CEO
  
  
• Elimination of the need to replace the former administrative assistant, who previously handled this task
  
  
• Significant time savings for the teams, allowing them to focus on higher value-added tasks
  
  

“As a company that is fairly autonomous in everything we undertake, working with a startup is completely natural for us. They give us a lot of leeway and autonomy throughout the entire implementation process.”
— Eric Bergeron, Management at Nicobois

A Collaboration Opening the Door to Other Projects

Following this success, Nicobois and Mely.AI are already considering extending their collaboration to other administrative areas. The SME is exploring the possibility of automating other repetitive processes, always with the aim of operational efficiency.

This partnership perfectly illustrates the potential of connections between SMEs and Quebec technology startups: local solutions, measurable results, and a fast, pragmatic collaboration.